Electronic medical records, also called electronic health records, have been used by many HMO providers and large hospitals for quite some time. EMR, or EHR, software makes it easier for large companies to trace, access and store medical records. What's new is that smaller medical clinics and offices everywhere are finally benefiting from the efficiencies these systems bring as well.

Despite a lot of unfounded stories, this type of software can be just as helpful to a small practice as it can to a huge hospital that sees high volumes of traffic. Many private practice owners have already seen the light when it comes to using EMR software and the numbers reflect this.

#1 - Improved Workflow - Before adopting the application, EMR companies will work cooperatively with the business owner to create a system that is customized to the practice. Workflow will maximize efficiency. Every task will be streamlined to allow the user to make great productivity gains. Most medical office managers notice dramatic productivity increases during the work day when these systems are incorporated.

#2 - Increase Work Space - Most private practice offices are small and there is almost never enough space for the massive paperwork a typical office deals with in a day. Paper records are unwieldy and require a lot of space to store. A new practice can find itself with real growing pains. There are always some records that will have to be kept on paper, but with an electronic database you can drastically cut the use of paper in any medical practice. Necessary data can be easily pulled up by anyone in the practice that has a computer hooked up to the network.

3) Better Accuracy - Digital records are created using a consistent format which allows for less mistakes. Completing paperwork by hand can lead to errors because illegibility is rampant in the medical field. This can cause a misunderstanding when someone else reads them. All information that is entered into the EMR system will be presented in the same format, so any missing or improperly entered information is more easily noticed.

4. Simple Web Access - Today's medical practitioner is always on the go. No longer is it the case that a practitioner is in the practice for a large majority of the day. With out calls, multi-practice setups and in-hospital consultations, today's physician needs the ability to access his patient records immediately, and often from outside the practice. Electronic medical records accomplishes this safely, and with real efficiency. Using a simple laptop or smart phone, a doctor can review charts, supplement notes or schedule future visits - all from a remote location. The courier costs alone provide huge ROI.

5) Get Payments with Electronic Medical Records The time is now to make the switch to EMR. The recent Federal Stimulus Program has allocated funds that offer rebates of $44,000 in Medicare and up to $64,000 in Medicaid for offices that adopt a digital record keeping system. These electronic medical records incentives will be in effect until 2015. When that time comes around, practices still haven't gone digital will be subject to Medicare and Medicaid penalties.

The choice is pretty obvious. The payout is huge for doctors who use EMR technologies because rebates from the federal government will pay for these systems. Doctors that act now will avoid penalties for taking to long to go with the flow.

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